(ITS) Records Subject Matter List

Subject Matter List (updated February 23, 2023)

Pursuant to New York Public Officers Law SS 87(3) (c), ITS is required to maintain a reasonably detailed current list by subject matter of all records in its possession. This list must be posted on ITS' website. For purposes of meeting this mandate, please be advised that ITS has adopted as its own the record titles and retention/disposition schedules that appear in the General Retention and Disposition Schedule for New York State Government Records.

In addition, ITS has adopted retention/disposition schedules for the following records in its possession. For more information about the New York State Freedom of Information Law, please visit the Committee on Open Government website.

Download the list of titles.

Record Titles
  • Contracts, Service Legal Agreements (SLAs) and Memorandum of Understanding (MOUs) Files
  • Lease Agreements
  • Staff and Personnel Records
  • Education and Promotional Files
  • Policies and Procedures
  • Training Records
  • Equipment and Supplies
  • Agency Recycling Records
  • Facilities Management
    • Asset lists and updates
    • Work order files and logs
    • Schedules
    • Repairs
  • Fiscal Operations
    • Subject and Correspondence files
    • State Fiscal Policies and Procedures Records
    • Audit Reports
    • Credit Card reports
    • Accounts Payable
    • Purchase and Contract Records
    • Cancelled bids
    • Travel Authorization and Expense reports
    • Accounts Receivable
    • Accounting Records
    • Budget Request Records
  • Health Safety and Security
    • Environmental Audit Reports
    • Training reports
    • Inspection Records
  • Correspondence (including press releases/Public Information Office releases on social media or elsewhere)
  • Customer Orders for Service or Repairs
  • Geographic Information System ("GIS") Records
  • Open Data Program Management Records
  • Litigation Documents
  • Legislative Tracking Files
  • Special Projects Files
  • Internal Controls
  • Mail and Messenger Services
  • Minority and Women Owned Business Development Records
  • Civil Service Administration
  • Public Communications
  • Organizational Charts
  • Telecommunications 
    • Contracts
    • Services
    • Logs and Reports
  • Information Technology
    • General Administration
    • Systems and Application Development
    • Data Administration
    • IT Support
    • Network/Data Communication Services
    • Cybersecurity/Information Security