NYS Office of Information Technology Services (ITS) Records Subject Matter List

Subject Matter List (updated March 31, 2022)

Pursuant to New York Public Officers Law SS 87(3) (c), ITS is required to maintain a reasonably detailed current list by subject matter of all records in its possession. This list must be posted on ITS' website. For purposes of meeting this mandate, please be advised that ITS has adopted as its own the record titles and retention/disposition schedules that appear in the General Retention and Disposition Schedule for New York State Government Records.

In addition, ITS has adopted retention/disposition schedules for the following records in its possession. For more information about the New York State Freedom of Information Law, please visit the Committee on Open Government website.

Record Titles

  • Contracts, Service Legal Agreements (SLAs) and Memorandum of Understanding (MOUs) Files
    • Non-Issued or Non-Awarded Procurement Documents
    • Procurement, Intents to Purchase and Contract and Negotiation Documents
  • Lease Agreements
  • Education and Promotional Files
  • Policies and Procedures
  • Training Records
  • Equipment, Supplies and Motor Vehicle Management
  • Agency Recycling Records
  • Facilities Management
    • Asset lists and updates
    • Work order files and logs
    • Schedules
    • Repairs
  • Fiscal Operations
    • Subject and Correspondence files
    • State Fiscal Policies and Procedures Records
    • Audit Reports
    • Credit Card reports
    • Accounts Payable
    • Purchase and Contract Records
    • Cancelled bids
    • Travel Authorization and Expense reports
    • Accounts Receivable
    • Accounting Records
    • Budget Request Records
  • Health Safety and Security
    • Environmental Audit Reports
    • Training reports
    • Inspection Records
  • Correspondence
  • Customer Orders for Service or Repairs
  • Geographic Information System ("GIS") Records
  • Open Data Program Management Records
  • Litigation Documents
  • Legislative Tracking Files
  • Special Projects Files
  • Internal Controls
  • Mail and Messenger Services
  • Minority and Women Owned Business Development Records
  • Civil Service Administration
  • Public Communications
  • Organizational Charts
  • Telecommunications
    • Contracts
    • Services
    • Logs and Reports
  • Information Technology
    • General Administration
    • Systems and Application Development
    • Data Administration
    • IT Support
    • Network/Data Communication Services