Office 365 for New York State Employees

Office 365 is a collection of apps and cloud services that you can use to be productive across a variety of devices from just about anywhere. Office 365 (O365) is a cloud-based version of the Microsoft Office suite. For New York State employees, Office 365 includes online versions of Word, Excel, PowerPoint, and SharePoint. 

When you log in through your web browser, you can access Office 365 anywhere you need to work and without having an installed version on your desktop or device.  Office 365 also includes One Drive for cloud storage and sharing.  

When working remotely, employees can always use the VMware Horizon Client to access their virtual desktop but many employees do not need to. Most employees will be able to perform all their duties by just using Office 365. For any questions regarding using O365 for working remotely, please discuss with your Supervisor or refer to your Agency's policy.

How to Log into Office 365 with an RSA Software Token
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Video: How to Log into Office 365 with a Software Token


Office 365 Quick Start Guides

Word Online

Excel Online

PowerPoint Online

Outlook on the Web

SharePoint Online



Office 365 Help 

I do not know how to sign in. 

Sign it to Office 365 using your full work email address and your network password. You may also need to enter an RSA token code.

Can I access a shared inbox through Outlook on the web? 

Yes. You will have access to any shared mailbox that you have in the Outlook Client that is installed on your workstation PC. 

How secure is Office365? 

Microsoft has robust policies, controls, and systems built into Office 365 to help keep our information safe.